Manager, Medical Affairs Operations (Contract)

US-NJ-Jersey City
Job ID
# of Openings
Medical Affairs


Entrepreneurial Spirit, Rooted in Tradition. At Mitsubishi Tanabe Pharma Development America (MTDA), we can tout a storied reputation more than 300 years in the making. Our parent company, Mitsubishi Tanabe Pharma Corporation (MTPC), is a research-driven pharmaceutical company with global reach – and one of Japan’s oldest and most respected companies.


Relatively new to the U.S. market, the innovative compounds of the Mitsubishi Tanabe Pharma Group have already enjoyed commercial success under the brand labels of our U.S. partners. In this next phase of development, we plan to bring exciting new compounds to market under our own MT Pharma America label. We’re currently building a new commercial organization and expanding our other functions to support this strategy.


The Manager/Senior Manager, Medical Affairs Operations plays an integral role in supporting the Medical Affairs team. The incumbent is responsible for facilitating and developing peer-level relationships with the internal and cross-functional stakeholders to support Medical Affairs Operations strategy and tactics. The incumbent will provide services to Medical Affairs to include but not limited to: vendor management, general project status tracking, controlled documents and Non-Promotional Review facilitation. This position will be a direct report of the Director, Medical Affairs Operations with appropriate operational and project management support of key initiatives to ensure their successful implementation. A candidate selected at the higher Senior Manager title will handle a project portfolio with greater volume or higher complexity than the Manager-level title.


This is a temporary position at our Jersey City, NJ Headquarters with potential for conversion to permanent employee status for a high-performing individual.


  • Clinical study support: Program management, facilitation of communication across internal and external stakeholders for multiple clinical study related programs and project management of the deliverables.
  • Non-Promotional Review Committee (NPRC): Support Non-Promotional Review communications, monitor review timeline, activities and overall coordination with NPRC guidelines/processes/practices.
  • Control Documents: Provide support for proposed changes to systems, procedures, methods pertaining to Medical Affairs materials. Ensures version control and maintains records of approved Medical materials for internal & external use and dissemination.
  • Internal Communication Hub and document tracking: Responsible for Medical Affairs intranet site maintenance and updates, team calendar and distribution list.
  • Vendor Management: Operationalize vendor selection, budget tracking and project timelines. Collaborate with colleagues within Medical Affairs and cross-functional stakeholders to maximize efficiencies, share and apply best practices.
  • Project Tracking: Assist Scientific Affairs and Field Medical for project timeline and deliverable tracking.
  • Process Improvement: Support execution of approved process improvement initiatives.
  • Problem Solving: Identify and resolve problems in a timely manner; gather and analyze information skillfully to develop alternative solutions. Adaptive to changes with ability to plan, organize, prioritize, and execute multiple tasks within assigned objectives.



  • BA/BS degree in Science related field; preferably advanced degree such as PharmD, PhD. 

  • 5 years of pharmaceutical industry experience, preferably which included some direct operation (project) management experience in Medical Affairs or Sales/Marketing Operations.
  • Proven ability to effectively manage interactions with internal departments and externally.
  • Project Management training and experience.
  • Ability to interact with cross-functional teams in a matrix
  • Customer service focus towards internal and external customers.
  • Cross-border project management experience.
  • Well-organized, motivated self-starter, hard-working and
  • Strong analytical mindset, excellent attention to detail and organization.
  • Maintains optimism and energy in the face of change and adversity; willing to collaborate and problem
  • Data driven and solution oriented.
  • Willingness to travel 10-15% domestically and internationally.
  • Ability to sit or stand for long periods of time
  • Manual dexterity required to operate office equipment, i.e. computers, phones, copy machine/printer
  • Ability to carry, handle and reach for objects
  • Ability to lift and pull up to 15 pounds


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