Mitsubishi Tanabe Pharma

  • Administrative Assistant

    Job Locations US-NJ-Jersey City
    Job ID
    2019-1311
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Entrepreneurial Spirit, Rooted in Tradition. At Mitsubishi Tanabe Pharma America, Inc. (MTPA), we can tout a storied reputation more than 300 years in the making. Our parent company, Mitsubishi Tanabe Pharma Corporation, is a research-driven pharmaceutical company with global reach – and one of Japan’s oldest and most respected companies.

     

    With the recent FDA approval and availability in the U.S. of RADICAVA® (edaravone) MTPA is rapidly expanding our operation across all functional areas to launch this new product in the U.S. market. Concurrently, the company is expanding its research efforts and exploring collaborations with partners to discover and bring treatments to market for unmet medical needs including orphan diseases. We currently seek motivated professionals who share our vision of scientific excellence, innovation, and unwavering dedication to improving the lives of patients. 

     

    Reporting to the Vice President, Operations & Strategy, the Administrative Assistant will provide a broad range of administrative support to ensure the smooth functioning of the department.

    Responsibilities

    • Provide administrative support to the Vice President, Operations and Strategy and the direct reports of the Vice President, Operations and Strategy.
    • Performs general clerical duties to include, but not limited to, copying; faxing; mailing; filing; making travel arrangements; processing T&E expense reports; preparing vouchers and processing invoices and tracking expenses.
    • Maintains high level of confidentiality when handling sensitive information during the execution of departmental objectives
    • Prepares and/or assists in the finalization of a variety of high-quality correspondence, complex presentations, slide decks and reports, written agreements, memos, letters, and other documents
    • Perform document management functions including filing, storing, archiving, accessing, copying, extracting, etc.  
    • Recommends prioritization strategies across a range of functional / corporate project-based work to meet departmental/organizational needs
    • Opens, sorts and distributes incoming correspondence, including faxes and email
    • Files and retrieves organizational documents, records and reports
    • Answers telephones and provides information to callers, takes messages and/or transfers to appropriate staff members
    • Creates, updates and facilitates complex and busy travel itineraries of multiple individuals
    • Manages multiple Outlook calendars with expertise (staff and departments)
    • Schedules, plans and coordinates a variety of events and meetings (in-house and off-site, ad hoc and recurring) which may include internal and affiliate staff members, outside consultants and key opinion leaders; duties may include booking arrangements, purchase of food, supplies and handout material, if appropriate, and recording of action items
    • Assists other administrative staff in scheduling and supporting meetings outside the specific department or area assigned
    • Creates, maintains and enters information into databases
    • Performs other departmental duties as assigned

    Qualifications

    • Minimum High School degree or certification
    • Minimum of 5 years administrative experience, preferably with experience in a healthcare company/environment
    • Knowledge of principles and practices of organization, planning, records management and general administration
    • Ability to prioritize work assignments
    • Competency in Windows, MS Office (Outlook, Word, Excel, PowerPoint), Adobe PDF, and other relevant computer software
    • Experience in effective web searches using Google, Bing, etc. and accessing public websites for information gathering
    • Experience in using web-based software and applications
    • Effective interpersonal as well as communication skills, verbal and written
    • Excellent organizational and time management skills
    • Exceptional attention to detail
    • Ability to work independently with limited guidance and direction
    • Ability to maintain a high degree of confidentiality
    • Good analytical and problem-solving skills
    • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and fax machines

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